How will Meeting Manager help me? Who can I arrange meetings between? How does Meeting Manager differ from the scheduling software program our company currently uses? What does web-based software or application mean? How does this benefit me? What kind of browser/server is required? What kinds of meetings and events can Meeting Manager help with? Is there a limit to the number of meetings Meeting Manager can keep track of? Is there a limit to the number of meeting venues Meeting Manager can keep track of? Can I use my e-mail contact list/address book? Is it safe to input my contact list onto meeting manager? Who will have access to my contact list? Do I need to back up my data from Meeting Manager? Which Meeting Manager structure is right for me? What if others in my office want an account? Why is it important for each Meeting Manager user to have their own Username and Password? How much does Meeting Manager cost? How often will I need to upgrade Meeting Manager? How will Meeting Manger help me? Meeting Manager is part of a suite of time saving tools for medium to large organizations that bring efficiency and improved communication to workgroups. Meeting Manager will eliminate time consuming emailing and telephone tag involved when planning meetings by: Sending electronic invitations proposing dates and time options Allow participants to respond· Track responses Sending meeting confirmations Sending optional reminders prior to meetings Who can I arrange meetings between? You can arrange meetings with anyone who has an email address and access to the internet. Invitees or participants of meetings can use any Internet browser including text based browsers such as Lynx, and any e-mail software including free web-based applications such as Hotmail. How does Meeting Manager differ from the scheduling software program our company currently uses? Many small and medium sized organizations use centralized calendaring software such as Exchange Server from Microsoft. This is perfect for arranging internal meetings but do not cope well with participants outside the local area network. Meeting Manager extends the capability of such software, requiring only a web browser and e-mail to respond to invitations. What does web-based software or application mean? How does this benefit me? Web based software or application is a program which has a web browser based interface. For Example, the difference between a program like Microsoft Word and Meeting Manager is: Microsoft Word is a desktop based application. The interface for Word is not in a browser it is in a Window on the users PC. Web based applications have an HTML or browser based interface. Microsoft Word stores its data (.doc files) on the users PC, web applications store their data on a remote server which hosts the application. In order to use a Word file, the user must have access to the PC and the .doc file. To access web based application data, the user only needs access to a web browser and the username and password that can access the application. This benefits you because you only need a computer, a browser, and an email address to access the application and data. You don't have to be concerned with carrying the application and data around to different PCs, because it is accessible from any PC with a browser. You won't have to worry about backing up the data and application, data security or upgrading Meeting Manager as this is QuorumSofts' responsibility. What kind of browser/server is required? Meeting Manager is a web based application and is compatible with Internet Explorer 5 and above. What kinds of meetings and events can Meeting Manager help with? Meeting manager can be used for planning any type of meeting from luncheons to board meetings to conventions. After you decide who needs to be invited, Meeting Manager will help you send out the invitations with proposed dates and times, allow participants to respond, track responses, and send confirmations. No more email and telephone tag! Is there a limit to the number of meetings Meeting Manager can keep track of? There is no limit at all to the number of meetings you can plan using Meeting Manager. In fact, you can archive lapsed or cancelled meetings including all meeting details (eg. participants, location, dates and length of meeting) and use at a later date to reschedule similar meeting. Is there a limit to the number of meeting venues Meeting Manager can keep track of? Not only is there no limit to the number of venues Meeting Manager archives, you will have all meeting locations, addresses and even directions in one area for future reference. Can I use my e-mail contact list/address book? Yes, you can import your contact list in a few easy steps from Outlook, Outlook Express, and Netscape Mail. Is it safe to input my contact list onto meeting manager? Yes, it is as safe as entering the information into Outlook or any other contact manager. In the future we will also be implementing an SSL (i.e. secure) login option into Meeting Manager accounts which will give an added sense of security. We will also take due care in ensuring that this information is not accessible to anyone other than the person who entered it. Who will have access to my contact list? No one except you will have access to your contact list. (click here to find out more about Meeting Managers' Privacy Policy) Do I need to back up my data from Meeting Manager? One of the best things about a web based application is you don't have to worry about backing up the data or application. Another thing you will never have to worry about is upgrading. With a web based application you don't need to upgrade the application on your PC as all upgrades happen on our server. The next time you logon to use the application you will be using the most up to date version. Which Meeting Manager structure is right for me? The account management structure you use will depend mainly on the number of owner accounts your organization needs, how you want to manage the accounts and how you want to manage the billing. Regardless of whether you start with one account or one hundred accounts, you can add more accounts and change your account management strategy as your needs change. What if others in my office want an account? No problem! Regardless of how you initially set up your first Meeting Manager account(s), you always have the ability to scale the number of accounts you hold as well as the management structure you use to administer those accounts. Why is it important for each Meeting Manager user to have their own Username and Password? Sharing usernames and passwords can potentially lead to security problems and makes auditing actions difficult. If one person is logged into a Meeting Manager Single User Account and a second attempt is made to login simultaneously with the same username and password, the second login attempt will be prompted by a warning. If the second login proceeds, it will negate the first, causing the first user to be logged out. How much does Meeting Manager cost? Meeting Manager does not cost you anything. It is a free service. How often will I need to upgrade Meeting Manager? Another thing you will never have to worry about! With a web based application you don't need to upgrade the application on your PC as all upgrades happen on our server. The next time you logon to use the application you will be using the most up to date version.